Keeping track of time and attendance is the bane of every company and organisation that employs staff, particularly if they get paid by the hour or if they work overtime. Manual registers and clock cards are not always effective as they leave room for abuse. When a company decides to install easy time clock software and use it to keep track of staff, it frees management up considerably while allowing accurate monitoring.
Workers that are not making their weekly attendance requirement will be able to be dealt with in an appropriate manner, correcting any tardiness and slacking and eliminating time wasting. This will ultimately improve productivity within the company. Staff morale could improve as a result.
In the past supervisors or staff were trusted to manually capture their arrival and departures in a register. This was not a reliable or accurate method as it was far too easy to cover up tardiness or slacking. Staff could abuse the system and claim that they had worked more overtime than they actually had.
It also gave supervisors the ability to cheat on timekeeping. If they had a staff member that they particularly favoured or disliked, they could show bias and adjust and alter their times to either benefit or penalise them. Obviously, this is not only unfair on staff and employer, but it is also seen as stealing since time is money.
Once an automated clocking system is installed in the workplace and is working correctly, the risk of abuse is dramatically reduced. Access to data is immediate and accurate, no longer requiring that administrators and payroll staff call for physical cards and books to monitor. There is no longer a need for manual calculations and staff can no longer cheat their employer and fair business practice is re-established.
The devices that are installed operate on either 3G or the local wireless internet. They are able to be remotely accessed for repairs and updates if necessary as well as retaining accurate time and dates. It is an efficient and effective way of running the system. Data is always instantly available to whomever requires it, with easily set up reports automatically being sent to the people that need to see them. Allowing different levels of data access is also an option.
Readers can be installed at the main entrances to the premises as well as secure areas because they not only control arrival, departure and attendance, they also control access if correctly set up and linked to a door or gate. Once the worker places his finger on the reader and it reads the fingerprint, he is identified and his time is linked to his file. If the staff member does not have access to that particular area or is only allowed in during specific times, the system does not allow the access controlled door or gate to open.
While manual clock cards are still open to abuse in some way, the biometric clocking system is practically foolproof. The workforce is required to have their fingerprints scanned and linked to their identity. Within the system, everything relevant pertaining to that staff member is recorded. Their position, the shifts they are expected to work, their annual leave days as well as their pay rate, depending on the chosen program.
Workers that are not making their weekly attendance requirement will be able to be dealt with in an appropriate manner, correcting any tardiness and slacking and eliminating time wasting. This will ultimately improve productivity within the company. Staff morale could improve as a result.
In the past supervisors or staff were trusted to manually capture their arrival and departures in a register. This was not a reliable or accurate method as it was far too easy to cover up tardiness or slacking. Staff could abuse the system and claim that they had worked more overtime than they actually had.
It also gave supervisors the ability to cheat on timekeeping. If they had a staff member that they particularly favoured or disliked, they could show bias and adjust and alter their times to either benefit or penalise them. Obviously, this is not only unfair on staff and employer, but it is also seen as stealing since time is money.
Once an automated clocking system is installed in the workplace and is working correctly, the risk of abuse is dramatically reduced. Access to data is immediate and accurate, no longer requiring that administrators and payroll staff call for physical cards and books to monitor. There is no longer a need for manual calculations and staff can no longer cheat their employer and fair business practice is re-established.
The devices that are installed operate on either 3G or the local wireless internet. They are able to be remotely accessed for repairs and updates if necessary as well as retaining accurate time and dates. It is an efficient and effective way of running the system. Data is always instantly available to whomever requires it, with easily set up reports automatically being sent to the people that need to see them. Allowing different levels of data access is also an option.
Readers can be installed at the main entrances to the premises as well as secure areas because they not only control arrival, departure and attendance, they also control access if correctly set up and linked to a door or gate. Once the worker places his finger on the reader and it reads the fingerprint, he is identified and his time is linked to his file. If the staff member does not have access to that particular area or is only allowed in during specific times, the system does not allow the access controlled door or gate to open.
While manual clock cards are still open to abuse in some way, the biometric clocking system is practically foolproof. The workforce is required to have their fingerprints scanned and linked to their identity. Within the system, everything relevant pertaining to that staff member is recorded. Their position, the shifts they are expected to work, their annual leave days as well as their pay rate, depending on the chosen program.
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Find details about the benefits of employee attendance software and more info about easy time clock software at http://www.pctimeclock.com right now.
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